CONDITIONS OF HIRE

Please download and view the hire agreement before booking.

Download the Hire Agreement Here:

Time extensions on the day are prohibited – please consider the time required when booking.

ADMISSION

The organisers of functions are responsible for the strict control of those present on our premises (including in the grounds). The premises should be left clean and tidy and returned to the condition in which they were found. Please consider the time required for setting up and cleaning up when you make your booking.

 

DECORATIONS

Please respect our vintage 1920s building. Hooks to hang decorations are dotted around the facilities. Blu-tak is the only method by which decorations should be temporarily fixed and must be removed after the event. Please do not use sellotape, masking tape, staples or drawing pins as these can damage the hall.

 

NOISE

Please note the community centre is in a residential area and excessive noise does annoy our neighbours. Sound amplification and the use of loud speakers is not allowed inside or outside of the building unless agreed in advance. Also, evening party bookings will now end at 20.00 until such time as the new centre is built and sound control can be properly managed.

LICENSED PREMISES

The Community Centre is a licensed premises and the bar is open subject to availability and should be requested at the time of booking. Please note that the bar is not open all the time.

If you have any particular bar product requests, please ask at time of booking.

You may not bring your own alcohol onto the premises and we do not allow corkage.

Our bar pricelist is here

 

ROOM CAPACITIES

Main Hall – Standing 170 / Seated 87

Green Room – Standing 64 / Seated 32

Blue Lounge – Standing 88 / Seated 44

 

PAYMENT

When you make a booking, you will be sent an invoice which must be paid in full within 14 days. If your booking is less than 14 days away, payment is required immediately. All payments must be settled before the event takes place. For regular recurring bookings, please see our Hire Agreement for applicable payment terms.

CHARGES

 

 

Bookings are to include setup and clear-down times for any decorating or preparation required unless agreed beforehand with the booking manager. Please note our secure green space can be used when booking one of our hire spaces.

Select the areas you wish to hire.
What date and time would you like the hire to start?
Until what time do you need the venue?
The minimum hire period is one hour and then in 15 minute increments after that. If you require a finish time later than 8pm, please e-mail us first on bookings@elmscroftcentre.org to discuss your requirement.
Please provide your email so we can contact you.
eg 34 Lemur Street
Area, e.g. Elmbridge
eg Gloucester
Please tell us about why you want to make a booking: e.g. “For a 40th birthday party, we will be having a DJ and dancing” or “For a corporate training event” or “For a children’s dance class”. We need this information so that we can understand what you will be doing and assess compatibility with other bookings that may already exist in other rooms.
Please provide the number of people attending and any other relevant information about your group such as access requirements for disabled users.
If not then please provide the name and contact telephone number for the person who will be present at the booking and confirm that the person who will be present will be aware of the Hire Agreement.
If yes, please tell us about what food preparation you will be doing and what equipment will be used
Elmscroft are partnering with Café Elm to offer outside catering to bookings at Elmscroft. This service, should you wish to take it up, is additional to your Elmscroft booking and must be arranged directly with Café Elm who will contact you.
If Yes please enter your membership number to claim your member’s discount which is equivalent to the regular hire rate. Please note that the name, address, and email on the booking form must match the membership details for the discount to be applied.